Advertisement for The Position of Special Assistant

Job Reference Number

MP-IDSA/266/2024

Job Title

Special Assistant

Job Family

Administration

Reporting Relationship

Director General

Salary and Other Emoluments

• Equivalent to 7th CPC Pay Matrix, Level 6 (Rs.  35,400 – 1, 12,400)

Hours

Full-time

Contractual

For a fixed term of three years including a probationary period of initial six months from the date of joining the Institute and this will not confer any right of permanence

Age Limit

Not more than 40 years as on 06 September 2024

(Not applicable to current MP-IDSA employees applying for the post.)

Number of Vacancies & Category

01 (Unreserved)

Qualifications

Essential

• Graduate from a UGC recognised university with minimum 55% marks.

• Minimum five years’ of experience as stenographer/ Personal Secretary in a reputed firm or govt. office.

• Diploma/ certificate course from a reputed institute on subjects of stenography, shorthand, and related subjects.

• Good working knowledge of computer, especially MS word, Excel, PowerPoint.

• Knowledge of Hindi / Devanagari Typing (preferable).

• Excellent written and verbal communication.

Job Description*

Taking dictation of letters, notes, circulars etc. and transcribing.

Fixing up official engagements, tours (national/international),

EPABX handling,

Ensuring safe custody / disposal of the documents provided by the officer

Maintaining files/ records.

Documents Required

• Curriculum Vitae

• Copy of education and experience certificates.

• Candidates presently serving with the Government Sector and shortlisted for the interview must provide a ‘NO OBJECTION CERTIFICATE’ from the present employer before/at the time of interview.

• PwBD Candidates (with benchmark disability not less than 40%) should produce Disability Certificate in the prescribed format from the competent authority as specified in the Rights of Persons with Disabilities Act, 2016.

Mode of Application

• As per Google form https://forms.gle/uaDRNSQSwgPMb4eE6

Last Date of Application

• 06 September 2024 by 1700 hrs

General Information

• Shortlisted Candidates will be called for a written / skill test of stenography (at a speed of 80 w.p.m. in English shorthand and for the transcription of the same on computer at the rate of 40 w.p.m) and interview at Delhi.

• Shortlisted outstation candidates will be paid AC- III tier rail fare, by the shortest route, only on production of tickets

• The selected candidates will be expected to join as per the date in the offer letter.

• The selected candidate shall be subjected to other rules and regulations as applicable to MP-IDSA Scholars and Staff

• Age and Education qualification will be calculated as on last date of submission of application.

• IN CASE IT IS DETECTED AT ANY STAGE OF RECRUITMENT THAT AN APPLICANT DOES NOT FULFIL THE ELIGIBILITY NORMS AND/ OR THAT HE/ SHE HAS FURNISHED ANY INCORRECT/ FALSE INFORMATION OR HAS SUPPRESSED ANY MATERIAL FACT(S), HIS/ HER CANDIDATURE WILL STAND CANCELLED. IF ANY OF THESE SHORTCOMINGS IS/ ARE DETECTED EVEN AFTER APPOINTMENT, HIS/ HER SERVICES ARE LIABLE TO BE TERMINATED AND DISQUALIFICATION WILL TAKE PLACE WITH RETROSPECTIVE EFFECT

• The certificates will be subject to such verification/reverification as may be decided by the competent authorities.

• The Institute reserves the right to fill or not to fill the position advertised

• The Institute reserves the right to restrict the number of candidates for interview to a reasonable limit on the basis of qualifications and experience higher than the minimum prescribed in the advertisement and other academic achievements and feedback on past performance. Mere eligibility will not vest any right on any candidate for being called for the interview. The decision of the institute in all matters will be final.

• In case of non-availability of suitable candidates with prescribed qualifications, Institute reserves the right to relax the prescribed qualifications for candidates found more suitable for the position with relevant experience and expertise in the specified field”.

• THE INSTITUTE RESERVES THE RIGHT TO CANCEL THE RECRUITMENT PROCESS ENTIRELY AT ANY STAGE WITHOUT ASSIGNING ANY REASON.